INSERT GALA BANNER HERE

what you need to know as a table host

Thank you for agreeing to serve as a table host for the Sweetheart Gala! Your hospitality helps bring people together for a meaningful evening supporting stronger relationships and families.

Your role is simple: INVITE, REGISTER, WELCOME.

INVITE (by January 31)

  • Invite four other couples to join you. Together with you and your spouse, that makes a table of 10.

  • Share the invitation below. Save or download the digital invitation to send by text or email.

  • Share the purpose of the evening. Let your guests know that the Sweetheart Gala is a fundraiser supporting the work of Encompass Connection Center.

  • Gather their registration details. You’ll register each couple, so collect the four pieces of information listed in the REGISTER section below.

INSERT VIRTUAL INVITE HERE

REGISTER (By February 5)

  • ​YOU will be registering your couples so that we know who is sitting at your table(s).

  • 4 bits of information you need to acquire from your guests:

    • Full names

    • Email addresses (so we can follow up with important update messages)

    • Phone numbers (in case of urgent communication)

    • Entree choices: #1, #2, or #3

  • We're using Ticket Tailor. Here is the registration link:

INSERT LINK BUTTON HERE

  • Click "SELECT TICKETS"

  • Click "Use Ticket access code"- DO NOT CHOOSE "Sweetheart Gala Seat" - This option is for couples without a table host

  • The code is GALA2027

  • Choose #1 in the drop-down 

  • From there, you can complete registration for EACH person. A full table will have 10 registrations, including your own.

  • You will receive an email with all ten tickets. You may print and distribute them, or screenshot each one and text or email it to your guests.

WELCOME (February 13th- at the Sweetheart Gala)


Thank you for being a champion of the mission and for hosting a table at our primary fundraising banquet. Your role is essential to making this evening memorable and impactful for your guests. Below are your instructions to ensure everyone feels welcomed, inspired, and connected to our mission:

Before the Event

  • Pray and Prepare: Take a moment to reflect on why you are passionate about healthy relationships and Encompass Connection Center. This will help you share authentically with your guests.

  • Personal Touch: Reach out to your guests in advance. Remind them of the event details, express your excitement about their attendance, and answer any questions they may have.

​
As Guests Arrive

  • Warm Welcome: Greet your guests warmly, as you would in your own home. Make them feel special and appreciated for being there.

  • Seating Assistance: Help your guests find their seats at your table and ensure they feel comfortable.

  • Facilitate Introductions: Take time to introduce guests to one another, especially if they are unfamiliar. Share a little about each person to spark connections.


During the Evening

  • Share Your Passion: At a natural moment during the meal or program, share why marriage and healthy relationships are important to you personally. Speak from the heart.

  • Create Dialogue: Encourage guests to share their own thoughts or experiences about marriage and relationships. Keep the conversation positive and uplifting.

  • Highlight Encompass: Share briefly why Encompass Connection Center’s mission resonates with you. Use this opportunity to connect the organization’s vision to your story.


After the Program

  • Issue a Challenge: Take a moment to challenge your guests. Share how they can join you in championing this mission, whether through financial support, volunteering, or spreading the word.

  • Respond to Interest: Be prepared to answer questions about Encompass or direct guests to promotional materials available at the event.

  • Encourage Action: Highlight the Power of 2 cards and encourage guests to fill them out. Explain the impact of their contribution or involvement.


Closing Responsibilities

  • Collect Materials: Gather completed Power of 2 cards and donations from your table and place in the envelope provided.

  • Deliver to Jen Michael:  Jen Michael will be identifiable and available to assist if needed. 

  • Enjoy the Evening: Relax and enjoy the music and dancing with your guests. Your joy and enthusiasm will leave a lasting impression.


​Tips for Success

  • Be yourself. Your authenticity is your greatest asset.

  • Keep conversations light and positive, focusing on the hope and transformation that healthy relationships bring.

  • Listen actively to your guests and make them feel heard and valued.

  • Thank you for your dedication to this mission and for making the Sweetheart Gala a success. Your efforts are building stronger relationships and impacting countless lives!

What to Expect

Our delightful evening starts with a catered dinner at 6:00 PM. Following dinner, we will enjoy a brief program about Encompass' services, individual and table activities, and live music and dancing!

That's it! Thank you so much for your service and reinforcement of healthy relationships/marriages!